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3.1 Navigating Microsoft Word

  • Word’s functions and features are located in customizable tabs at the top of the user interface. The most frequently used tabs include Home (to set document styles), Insert (to insert graphics or other elements), Layout (to adjust margins and page settings), Review (to use comments and track change), and View (to adjust how you see a document).
  • The Navigation pane is a sidebar that allows the users to view the document in various ways. It gives the option to see an outline of the document, see thumbnails of the pages, and lets users find and replace text.

3.2 Formatting Document Layout in Microsoft Word

  • Document formatting includes page setup configurations, such as paper size, page margins, orientation, and the use of columns or sections.
  • Section breaks allow different formatting to be applied to different sections of a document.

3.3 Formatting Document Content in Microsoft Word

  • Options for formatting font types, sizes, and styles are on the Home tab. Using appropriate document formatting helps make business documents more readable.
  • The Layout tab is used for modifying paragraph styles in a document.
  • Headings are a good tool for organizing your document, can be viewed in the Navigation pane, and can be used to make a table of contents.
  • When arranging objects such as images, graphs, charts, or tables around your text, use text wrapping settings that optimize the purpose of the graphic.

3.4 Collaborative Editing and Reviewing in Microsoft Word

  • The Review tab includes proofing tools like spelling and grammar check, commenting, Track Changes, and document protection.
  • The Editor tool conducts deep grammar and style checks on your document.

3.5 Document Design

  • Themes are color and design schemes that autoformat document styles. The user can modify the theme to their liking by modifying the styles.
  • You can use the Page Background command group tools to make large changes to your whole document, such as changing the background of your page and applying a watermark. These are options are found on the Design tab.

3.6 Navigating Google Docs

  • Docs has a menu protocol similar to other word processing applications, including File, Edit, View, Insert, Format, and Tools menus. The commands in each menu have similarities to the ones in Word, but Docs also offers unique features and abilities, such as the Explore command. Docs also features the action bar, which contains some of the more frequently used tools in Docs.
  • In order to create a new Doc, you must log in to your account and access Drive.

3.7 Formatting Layout and Content in Google Docs

  • All document formatting in Docs is done by using the action bar or the Format menu. The functionality of the formatting tools is similar to Word, although where the formatting tools are located can be a bit different.
  • Docs offers section breaks that enable the user to differentiate the formatting from one part of the document to the next.
  • Page setup is located in the File menu and is part of document formatting, too. The configuration options are minimalistic in nature, which makes Docs very user-friendly.

3.8 Collaborative Editing and Reviewing in Google Docs

  • The Tools menu in Docs contains many of the same functions and features as the Tools menu in Word. The Suggesting mode in Docs allows for users to work on one document simultaneously.

3.9 Versions and Version History

  • Both Docs and Word have versioning capabilities that can save and restore previous versions of your document. Docs frequently autosaves your document, capturing minute-by-minute changes. These versions can be accessed, named, copied, and restored, which gives the user much flexibility when it comes to keeping track of different versions.
  • Word versioning only occurs if you keep your document stored on one of its cloud services like OneDrive or SharePoint. It contains many of the same features as Docs versioning.

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