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Workplace Software and Skills

8.5 Social Media in Business

Workplace Software and Skills8.5 Social Media in Business

Table of contents
  1. Preface
  2. 1 Technology in Everyday Life and Business
    1. Chapter Scenario
    2. 1.1 Computing from Inception to Today
    3. 1.2 Computer Hardware and Networks
    4. 1.3 The Internet, Cloud Computing, and the Internet of Things
    5. 1.4 Safety, Security, Privacy, and the Ethical Use of Technology
    6. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  3. 2 Essentials of Software Applications for Business
    1. Chapter Scenario
    2. 2.1 Software Basics
    3. 2.2 Files and Folders
    4. 2.3 Communication and Calendar Applications
    5. 2.4 Essentials of Microsoft 365
    6. 2.5 Essentials of Google Workspace
    7. 2.6 Collaboration
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  4. 3 Creating and Working in Documents
    1. Chapter Scenario
    2. 3.1 Navigating Microsoft Word
    3. 3.2 Formatting Document Layout in Microsoft Word
    4. 3.3 Formatting Document Content in Microsoft Word
    5. 3.4 Collaborative Editing and Reviewing in Microsoft Word
    6. 3.5 Document Design
    7. 3.6 Navigating Google Docs
    8. 3.7 Formatting Layout and Content in Google Docs
    9. 3.8 Collaborative Editing and Reviewing in Google Docs
    10. 3.9 Versions and Version History
    11. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  5. 4 Document Preparation
    1. Chapter Scenario
    2. 4.1 Microsoft Word: Advanced Formatting Features
    3. 4.2 Working with Graphics and Text Tools in Microsoft Word
    4. 4.3 Managing Long Documents in Microsoft Word
    5. 4.4 Google Docs: Enhanced Formatting Features
    6. 4.5 Working with Graphics and Text Tools in Google Docs
    7. 4.6 Managing Long Documents in Google Docs
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  6. 5 Advanced Document Preparation
    1. Chapter Scenario
    2. 5.1 Creating Different Document Types in Microsoft Word
    3. 5.2 Mail Merge in Microsoft Word
    4. 5.3 Creating Forms in Microsoft Word
    5. 5.4 Creating Different Document Types in Google Docs
    6. 5.5 Creating Forms in Google Docs
    7. 5.6 Advanced Collaboration in Google Docs
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  7. 6 Preparing Presentations
    1. Chapter Scenario
    2. 6.1 Presentation and Design Essentials
    3. 6.2 Designing a Presentation in Microsoft PowerPoint
    4. 6.3 Formatting Microsoft PowerPoint Slides: Layout and Design Principles
    5. 6.4 Adding Visuals and Features to Microsoft PowerPoint Slides
    6. 6.5 Designing a Presentation in Google Slides
    7. 6.6 Creating Google Slides: Layout and Text
    8. 6.7 Adding Visuals and Features to Google Slides
    9. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  8. 7 Advanced Presentation Skills
    1. Chapter Scenario
    2. 7.1 Effective Presentation Skills
    3. 7.2 Finalizing a Slide Collection
    4. 7.3 Preparing a Microsoft PowerPoint Collection for Presentation
    5. 7.4 Preparing a Google Slides Collection for Presentation
    6. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  9. 8 Content Management Systems and Social Media in Business
    1. Chapter Scenario
    2. 8.1 What Are Content Management Systems?
    3. 8.2 Common Content Management Systems
    4. 8.3 Creating Content with a Content Management System
    5. 8.4 Search Engine Optimization
    6. 8.5 Social Media in Business
    7. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  10. 9 Working with Spreadsheets
    1. Chapter Scenario
    2. 9.1 Microsoft Excel Basics
    3. 9.2 Text and Numbers in Microsoft Excel
    4. 9.3 Calculations and Basic Formulas in Microsoft Excel
    5. 9.4 Formatting and Templates in Microsoft Excel
    6. 9.5 Google Sheets Basics
    7. 9.6 Text and Numbers in Google Sheets
    8. 9.7 Calculations and Basic Formulas in Google Sheets
    9. 9.8 Formatting and Templates in Google Sheets
    10. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  11. 10 Advanced Excel Formulas, Functions, and Techniques
    1. Chapter Scenario
    2. 10.1 Data Tables and Ranges
    3. 10.2 More About Formulas
    4. 10.3 Using Arithmetic, Statistical, and Logical Functions
    5. 10.4 PivotTables
    6. 10.5 Auditing Formulas and Fixing Errors
    7. 10.6 Advanced Formatting Techniques
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  12. 11 Advanced Excel Spreadsheets: Statistical and Data Analysis
    1. Chapter Scenario
    2. 11.1 Understanding Data, Data Validation, and Data Tables
    3. 11.2 Statistical Functions
    4. 11.3 What-If Analysis
    5. 11.4 PivotTables/Charts
    6. 11.5 Data Analysis Charts
    7. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  13. 12 Using Excel in Accounting and Financial Reporting
    1. Chapter Scenario
    2. 12.1 Basic Accounting
    3. 12.2 Financial Functions in Microsoft Excel
    4. 12.3 Integrating Microsoft Excel and Accounting Programs
    5. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  14. 13 Understanding and Using Databases
    1. Chapter Scenario
    2. 13.1 What Is a Database?
    3. 13.2 Microsoft Access: Main Features and Navigation
    4. 13.3 Querying a Database
    5. 13.4 Maintaining Records in a Database
    6. 13.5 Creating Reports in Microsoft Access
    7. 13.6 Creating Forms in Microsoft Access
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  15. 14 Advanced Database Use
    1. Chapter Scenario
    2. 14.1 Advanced Queries in Microsoft Access
    3. 14.2 Multiple Table Forms
    4. 14.3 Customizing Forms
    5. 14.4 Customizing Reports
    6. 14.5 Using Macros
    7. 14.6 Data Analysis and Integration
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  16. 15 Integrating Applications
    1. Chapter Scenario
    2. 15.1 Microsoft 365: Collaboration and Integration
    3. 15.2 Microsoft Word: Integration with Microsoft Excel and Microsoft Access
    4. 15.3 Microsoft Word and Microsoft PowerPoint Integration
    5. 15.4 Microsoft Excel and Microsoft PowerPoint Integration
    6. 15.5 Microsoft Excel and Microsoft Access Integration
    7. 15.6 Integrating Data from Other Programs into Google Workspace
    8. 15.7 New Developments: The Role of Artificial Intelligence
    9. 15.8 Mastering Workplace Software Skills: A Project
    10. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
  17. Index

Learning Objectives

By the end of this section, you will be able to:

  • Explain why social media is important to a business
  • Evaluate different strategies for maintaining audience engagement
  • Analyze the value of using social media for a business

You are probably familiar with at least one social media platform. Businesses have come to see the value in promoting their organization via social media platforms because of the cost-effectiveness and reach of social media across nearly all demographics. For many businesses, building a social media presence is just as important as building a website. But building a brand on social media is challenging because so many different media platforms are available.

Social media is an integral part of content management in an organization. To manage content effectively, organizations need to have a consistent message across platforms. However, the organization can use the various platforms in different ways to get the same message across. For example, a post from a Happy Tails WC social media account might just show a picture of a pet and a short description. But the post itself would direct viewers to the Happy Tails WC website, where they could get more information about adopting that pet. Conversely, some content is better suited for social media than for a regular website—for example, events, which are more easily shared and publicized on social media. Generally, people spend less time on any particular post on social media than they do engaging with a website. Therefore, it is critical to create content that will catch the user’s eye as they scroll through their social media feeds. Also, by sharing particular items, such as events or announcements, you can measure the reach of the posts through the social media metrics generated.

For example, when you post a fundraising event for Happy Tails, you can get an idea of how many people will attend the event, expected donations from the event, and even how far individuals will travel to attend the event based on their location in their social media profiles. Engagement with users on social media is often a bit more personalized, and you can create richer connections with your audience that you cannot with those who simply visit a website. Social media gives you more of a relationship-building process than you have with website interactions. These are just a few examples of how the same content can reach users differently across different platforms. Research suggests that brands need to be savvy about their social media presence. They should create engaging content that inspires sharing with followers, manage and create content for different social media platforms, and strategically navigate the social landscape.

Why Is Social Media Important to a Business?

Using social media is an essential component of any business marketing strategy. By providing access to customers’ feedback and interactions, social media platforms help businesses stay in tune with customers, increase brand awareness, and boost their potential leads. Customers can use social media channels to ask questions about products and services. By listening to customer feedback and analyzing the data provided by social media, companies can improve their customer service and increase revenue.

There are several popular social media platforms, and it is expected that more will be developed in the future. You may be active on one or more social media platforms. You might also engage with a business or organization through these platforms, whether by simply following a company’s social media page, by liking and/or interacting with posts from the company, or by sharing information from the company on your personal page. These are all ways that businesses want their target audience to interact. The more interaction with the target group, the more brand recognition and loyalty can be built, contributing to an increase in business for the company.

Not all social media apps are created equal. Some platforms are better suited for sharing photos, while others are better for networking with potential employers. For example, Facebook and SnapChat are more visual, whereas X (Twitter) and LinkedIn are more text based. Each, however, can play a role in your company’s overall strategy. Figure 8.30 lists a few of the major social media platforms and their uses. More research will be needed by your organization if they choose to use one of the platforms.

Six social media platforms are listed inside colored boxes with bulleted information about each: Facebook, Instagram, LinkedIn, SnapChat, TikTok, X (formerly Twitter).
Figure 8.30 You should consider your target audience when selecting the appropriate social media platform.

A social media plan can be part of a business growth strategy, which should include a planned-out content calendar, an arsenal of automation tools to schedule posts across platforms, tools for tracking performance metrics, and more. Each post a company shares should be designed in advance to maximize the company’s success on social media. Using the tools and strategies discussed previously, a robust social media marketing plan that fits into the overall strategic goals of the company can be enormously beneficial to a business.

But as with any content management, integrating social media into your business plan can be challenging and requires proper planning. The popular phrase “build it and they will come” is true only when strategies are in place. You might get initial visits to your online content, but if the content is not engaging and meeting customer needs, the visitors probably will not return. Therefore, before you implement the different strategies described here, you should think about the key factor that will keep visitors returning: great content and customer service. To ensure content is fresh and trending, listen to what your audience wants and needs. To drive traffic to your site, you need to know your customers—their demographics, their habits, their likes/dislikes. You should also be sure to have a presence on the social media sites where your target audience spends time.

Growing an audience can be a difficult task for a new business starting with zero customers. This will be particularly important for Happy Tails WC managers to ensure as they are a new nonprofit. They will need to build awareness so that they can secure the volunteers and donations needed to run the organization. They will also need to market to get the pets adopted promptly. Understanding who your target audience is will help you generate a better return on investment (ROI). Your target audience is the group of people who would be most interested in your product or service. For Happy Tails, the target market can be large. They are looking for individuals with a passion for animals. But they also need individuals who are good at fundraising and are skilled in event planning. Members of this target audience will have a number of things in common, and you can use this information to create content that resonates with them. Once you build a connection, it will be easier to turn them into loyal customers.

One way to understand your business’s target audience is to figure out what kinds of things they like, and make connections across those things. One way to do this is to partner with other businesses to tap into a wider audience and spread your brand to other markets. For example, in 2013, Pottery Barn, a furniture company, and Sherwin-Williams, a paint company, partnered to allow customers to select paint colors that would coordinate well with furniture. This led customers to want to purchase Sherwin-Williams paint colors because they were custom-selected to match perfectly with Pottery Barn furniture. Pottery Barn developed a landing page that contained blog posts on ideas and tips for how to paint and decorate.

Another common strategy is to allow users to find and tag relevant information with hashtags. A hashtag is a keyword tag that starts with “#” and can be used on a wide variety of social media sites. For example, you may have seen the hashtag #ootd which stands for “outfit of the day.” Happy Tails WC could use hashtags to promote their page such as #potw (pet of the week) or #adoptnotshop to promote the idea of adopting a pet rather than going through a pet store. Hashtags are searchable by users. As a business, you can use hashtags to promote your brand or cause. You can look at competitors’ hashtags and use similar ones for your posts. Hashtags can be part of a broader social media campaign to drive traffic to your page and create content for posts to be shared.

Many social media platforms also enable users to promote their posts to specific demographics or geographic locations for a fee. This goes back to really understanding your target audience. Because of the data collected via social media on individual users, there is a good deal of data available to help push posts to specific audiences. In some instances, you can even promote specific posts based on purchasing habits or websites visited. For example, Happy Tails WC can develop a post and pay to have the post promoted to individuals in the communities around the adoption agency or to those who already have pets based on their social media profiles. Each platform will have its own fee structure for promoting posts. For example, with Facebook, you set your budget. You put in how much you are able to spend for promoting a post or an event and Facebook will use that amount to promote the post. The minimum is $1 per day, which could reach up to almost 80 people based on your target audience and location. With $20 per day, that figure could rise to over 1,000 people. It is beyond the scope of this text to go into detail about promoting posts on various social media sites, but you should be aware that this option exists. By searching the “Help” function for an individual social media platform, you should be able to find specific information on paying for promoting posts.

A backlink, also referred to as an inbound or incoming link, is a hyperlink in a web page that takes you to another website or another location on your site. Google’s ranking process will rank websites that have backlinks higher than those that do not. When your site includes hyperlinks to other websites, it is viewed as more trustworthy. This is similar to writing a research paper for a class. You will probably be required to cite previous research in your paper to support your ideas and conclusions. Web pages work the same way. Backing up your information with sources (i.e., other websites) can increase your credibility. To be effective, the backlink should be a trusted website itself and relevant to your website.

As a final consideration, you may want to think more deeply about the keywords you choose. In your initial search for a website, you may use very general terms. For example, if you are interested in adopting a pet, you might start with a search for the term “pet adoption.” But after further investigation, you may determine that you really want to adopt a certain breed of pet, of a certain sex and a certain age. Your search terms then become more detailed, such as “an adult female dachshund.” This is the concept of a long-tail keyworda more descriptive set of keywords that are specific to your business. Long-tail keywords are often used by individuals who are closer to actually making a purchase or who want a more in-depth interaction with the company. For Happy Tails WC, this might be the point at which an individual submits an application for a specific pet or reaches out to discuss some options with the organization’s personnel. You may not generate as many visits to the page with long-tail keywords, but the visits that are made will be higher quality and more likely to generate customers.

Maintaining Audience Engagement

Creating original content for social media is called content creation. In the content management lifecycle covered earlier in this chapter, content creation is part of both the organization and creation stages. In the organization stage, you should determine which content will be on which platforms (e.g., website versus X (Twitter)). Then, in the creation stage, you will create the content specific to that platform, with the understanding that not all content is equally appropriate for all platforms. For example, the way adoptable pets are highlighted on the Happy Tails WC website can differ from how the pets are showcased on Instagram. To create engaging content, you will need to understand your topic and listen to your audience. If the content is valuable to your audience, they will be more likely to reshare it.

When creating content, think about the “four Es:” (see Figure 8.31). Content should entertain, educate, encourage, and engage through a call to action. Also think about the way your content is structured. Through the use of headings, you can avoid posting long paragraphs and instead break the content down into bite-sized pieces for your audience.

A circle with Four Es of Engaging Content is in the middle of four other circles connected by a line. The other circles each list an item: Entertain, Educate, Encourage, and Engage.
Figure 8.31 Creating engaging content increases the likelihood that your social media posts will be shared with others and thus increase their reach.

Another key to original content creation is writing for your audience. You want to develop an understanding of your target market, and identify their demographic characteristics and pain points (recurring problems with products or services that inconvenience or annoy customers). Use this information when you write content for your business. Because social media platforms are primarily visual, your content should include visuals and infographics as well as text. Tools like Canva (an online design and publishing tool that allows customers to design anything and publish it online) can be used to style your content into posts that fit the specifications of different social media. You can also use some of the tools in Google Slides and Microsoft PowerPoint to design engaging visuals. There are many other tools you can use to create various types of content—for example, YouTube for video, SurveyMonkey for short surveys, Anchor for podcasting, and Spotify for playlists.

Collecting information on a relevant topic and sharing with added value is called content curation. When the content is shared on social media, credit is given to its original owners. Curating content allows you to add value to your site by collecting information and organizing it to appeal to your audience. This is similar in concept to backlinks: The goal is to locate thought-provoking or engaging content to build upon original content and enhance your credibility. As a content manager, you will be a researcher who sorts data online and identifies relevant and purposeful content. Essentially, you will manage and oversee the content for the organization. For example, HubSpot is a company that focuses on creating software solutions for marketing and customer service management. The site creates content regularly to demonstrate to its audience how to use social media for marketing in the form of blog posts. They pull a variety of content from case studies, social media tools, resources, etc. to provide resources on best practices in marketing that are relevant to their target market.

Strategies for Repeat Visitors

Repeat visitors to a website, social media, or blog are good for businesses that want to develop brand loyalty or build an online community. There are a few strategies that will assist in increasing the traffic to your business (see Figure 8.32).

Repeat Visitors is written inside a middle circle connected to other circles with text: Call to action; Loyalty programs; Offer incentives; and Consistent experience.
Figure 8.32 To drive traffic to your social media sites, you can use various methods that have been found to attract and retain customers.

Start with a “call to action.” This is a way of encouraging your site visitors to do something. Encourage your visitors to leave a comment, share an image, or enter a contest. Some businesses center their relationship with their customers around product sharing. For example, customers might take an image of themselves with the product and use a special hashtag to be identified and posted. You can also build a loyalty program, encouraging visitors to return by having them subscribe or join a membership rewards program. This will give visitors something to look forward to in your business.

An example of this strategy is having users download an app and earn rewards toward a free purchase. Starbucks, Chick-Fil-A, and Chipotle all have these types of rewards built into their apps. Offer incentives for reposting and sharing your organization’s posts on their own personal social media pages. You can create even more engagement by asking them to tag their friends in the repost. Finally, one of the best ways to have repeat visitors is to create a consistent experience with excellent customer service. This is an essential part of making visitors want to stay involved in the process of buying from your business.

Engagement Management

Any interaction between two parties on social media platforms, such as sharing, linking, or commenting, is called engagement. Organizations use engagement management (EM) as a tool that allows them to engage with members or clients anywhere or anytime. It involves a team of client relations (sales and support), project management, delivery, and quality management to satisfy clients. EM operates across multiple projects and ongoing relationships. For example, Hootsuite is a social media management platform that integrates social media networks and helps clients focus on engagement. Companies can curate content, schedule posts across different social media platforms, and manage team members. Hootsuite offers integration for X (Twitter), Facebook, Instagram, LinkedIn, and YouTube, making it easy for clients to measure ROI. There are other similar software programs available to help your organization manage multiple social media platforms.

A key advantage of using one of these programs is that you can schedule your social media posts and incorporate the social media calendar discussed previously. For example, when a post is made on one social media platform, such as X (Twitter), the same post can be made to Facebook automatically. This can facilitate your social media marketing plan to ensure consistency. It can also help keep your posts organized and can save you time if you have limited resources to dedicate to social media.

Social Media Analytics

Businesses should ensure that their marketing efforts are producing measurable results that align with the company’s goals and strategies. Businesses can use social media analytics to collect data from different social channels—including information on demographics, behaviors, favorites, and the like—and measure performance and drive business decisions.

For example, a social media management company may monitor your social platforms to see how many people are following and engaging with your accounts. They will view how many times people interacted with your account to share, like, or comment on posts. This data allows you to identify patterns for your customer, which will help with ROI. Some top social media analytic platforms are BuzzSumo, HubSpot, Sprout Social, and TapInfluence. However, within each social media platform, you can find analytics about your posts, as seen in Figure 8.33. You will get summary data showing the reach of your posts, the number of times each post was shared and reshared, how many people liked the post, and other related information.

A Tweet activity page displays buttons for Last 28 days and Export data. Charts as well as information about Tweets, Top Tweets, Tweets and replies, Promoted, and Engagements are provided throughout.
Figure 8.33 By tracking engagement of posts, you can determine which posts resonate more with your audience.

Social Media Calendar

Using a social media calendar allows you to plan your content ahead of time and update as necessary. Social media editorial calendars are spreadsheets or apps used to schedule social posts in advance. They are also used to plan which content will be shared and when, to manage campaigns, and to track deadlines. Your calendar can be a simple one using spreadsheets or a pen and notebook, or it can make use of special software (see Figure 8.34). You could start off by setting up a spreadsheet of your posts across various platforms. You will learn the skills to do this in the chapter on Working with Spreadsheets.

Social Posts Week Of file includes columns (ie: Day of the Week, Social Network, Content Type, Link to Post, Date, etc…). Rows include days and social media platforms. Content column displays tasks.
Figure 8.34 Social media calendars can help you keep track of posts and schedule them for publication. (Google Sheets is a trademark of Google LLC.)

Whichever route you take to developing social media content, you should have the following main topics: type of social media platform, date and time, topic/theme of posts, links, and tags connected to posts. A more complicated calendar could also include several platforms and details, such as if the post will be linked to an event or if you will pay to promote the post to a greater audience.

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