2.1 Developing a Strategic Plan

Step One: The Vision Statement: Where Do We See the Business Going?

The strategic planning process begins with a solid understanding of what the organization is trying to create—that is, its vision statement. A vision statement is forward-looking and is intended to create a mental image of what the organization wants to achieve in the longer term. Vision statements should be both inspirational and aspirational.

Let’s look at some vision statements from companies with which you might be familiar so you’ll see how this works:

• Amazon: “Our vision is to be earth’s most customer-centric company; to build a place where people can come to find and discover anything they might want to buy online”⁶
• Volkswagen: “To make this world a mobile, sustainable place with access to all the citizens”⁷
• Fujitsu: “Understanding you better—serving you best”⁸

Step Two: The Mission Statement: Why Does the Business Exist?

Now that the vision statement is complete, it’s time to tackle the mission statement, which quite simply answers the question, Why does the company exist? The mission statement of an organization sums up in one to three sentences what the company does, who it serves, and what differentiates it from its competitors. Whereas the vision statement provided the destination (i.e., Where is the business going?), the mission statement provides the guideposts for the business to get there.

Mission statements serve two purposes. First, a well-written mission statement helps employees remain focused on the aims of the business. Second, it encourages them to discover ways of moving toward increasing their productivity in order to achieve company goals. Mission statements aren’t just for internal use, however. Prospective investors also often refer to a company’s mission statement to see if their values align with those of the company. Once again, let’s bring this definition to life by including a few mission statements from well-known companies:

• BMW: “The BMW Group is the world’s leading provider of premium products and premium services for individual mobility”⁹
• Tesla: “To accelerate the advent of sustainable transport by bringing compelling mass-market electric cars to market as soon as possible”¹⁰
• Apple: “To bring the best personal computing products and support to students, educators, designers, scientists, engineers, businesspersons and consumers in over 140 countries around the world”¹¹

There are also two types of mission statements: customer oriented or product oriented. What’s the difference? A customer-oriented mission statement defines the business in terms of how it intends to provide solutions to customer needs. As examples, take a look at some of these customer-oriented mission statements:

• IKEA: “To offer a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible will be able to afford them”¹²
• Netflix: “To entertain the world”¹³

The other type of mission statement is a product-oriented one. With a product-oriented mission statement, the focus is on the offering itself rather than the needs of customers. Again, look at a couple of examples of product-oriented mission statements so you can see the difference between these mission statements and the customer-oriented mission statements shown above:

• eBay: “To be the world’s favorite destination for discovering great value and unique selection”¹⁴
• Genentech: “To develop drugs to address significant unmet medical needs”¹⁵

Step Three: Perform a Gap Analysis

Before we get into the specifics of how to perform a gap analysis, let’s define it. Simply put, a gap analysis is an internal analysis of the company or organization to identify and review any inherent deficiencies that may hinder its ability to meet its goals. In other words, a gap analysis determines what factors in the organization may be causing it to underperform.

A gap analysis answers the following questions:

• Where are we now?
• Where would we like to be?
• What’s stopping us from getting there?

A gap analysis as part of the strategic planning process is a way to determine where the “soft spots” are and where adjustments need to be made before setting a course of action.

There are four steps to completion of a gap analysis. Let’s take a look:

• Step 1: Identify the current state of the business, organization, or department. Let’s use an example of a company that wants to increase market share of its product line. To date, current growth is sluggish, averaging only 5 percent per year.¹⁶
• Step 2: Identify where you want to be. “Where you want to be” may be identified by using different terms—the desired state, the future target, or a stretch goal. It stands to reason that you’ll want to consider your current state (from Step 1) and where you want to be in a reasonable time frame. Do you want to increase market share by 10 percent within the first year? Do you want to increase market share by 25 percent within the first three years? Because strategic plans often go out three to five years, your “where you want to be” can be lengthy as well.¹⁷
• Step 3: Identify the gaps. At this point in your gap analysis, you’ve identified where your organization current is and where it wants to be. Now it’s time to identify how you’re going to bridge that gap. This step involves figuring out what those gaps are. Is market share suffering because a new competitor introduced a similar but lower-priced product into the market? Is your pricing too high given production capabilities and costs? Has the advertising campaign introduced last year lost its sizzle, or worse yet, did your most recent advertising campaign flop?¹⁸
• Step 4: Devise improvements to close the gaps. It’s time to determine the proper course of action to close the gap, keeping in mind the cost of implementation for each solution.¹⁹ This is where the rubber hits the road, so to speak, because ideas are easy; it’s the execution of those ideas that becomes challenging. An effective gap analysis not only identifies the problems (i.e., gaps) but also sets forth what needs to happen in specific terms to close those gaps. Will a new advertising campaign boost market share? Do we need to hire a new advertising agency? And what will a new advertising campaign cost? Are there cost-cutting measures that can be taken to reduce manufacturing costs, thereby reducing the product’s cost to consumers?

Step Four: Establish Objectives and Goals

With the mission and vision statement in place, along with a candid view of the organization through gap analysis, we can now define the goals and objectives for the organization. Goals and objectives are a critical part of every organization, particularly in the strategic planning process. When written effectively, these goals provide a sense of direction and a clearer focus. It’s these goals that give the organization a target at which it can aim, so to speak.

But before we go further, let’s differentiate between goals and objectives. Both terms refer to desired outcomes that the organization wants to achieve, but that’s where the similarity ends. Goals are statements of desired outcomes that are expected to be achieved over a longer period of time, typically three to five years. Goals are broad statements of the desired results; they do not describe the methods that will be utilized in order to achieve those results. For example, common business goals may include increasing revenue or market share or reducing the company’s carbon footprint.²⁰

On the other hand, objectives are “action items.” They are specific targets to be achieved within a shorter time frame, generally one year or less, in order to achieve the stated goal. Whereas goals describe the end result, objectives describe the actions or activities that need to take place in order to achieve the goal. For example, if your goal was to increase market share, the objective would likely be stated as something like “Increase market share to 6 percent by the end of the year.”²¹

The goals and objectives of an organization define the key actions that allow it to execute its chosen strategy. However, in order to be effective, goals and objectives should be SMART— specific, measurable, attainable, realistic/relevant, and time-bound—as shown in Figure 2.4.

Figure 2.4 SMART Goals (attribution: Copyright Rice University, OpenStax, under CC BY 4.0 license)

• First, effective goals should be specific—there’s the “S” in SMART goals. They should be clear and easy to understand. A specific goal answers questions like “What needs to be accomplished?” To illustrate this, imagine that you’ve decided to improve your grade point average. “Improve my GPA” is indeed a goal, but it’s too vague to be a helpful goal. By how many points do you want to improve your GPA? To make your goal more meaningful (and specific), you might want to restate your goal as “Improve my current GPA from 2.8 to 3.5.”
• Second, effective goals should be measurable—there’s the “M” in SMART goals. Specificity is a solid start, but quantifying your goals makes it easier to track progress and see when you’ve achieved your goal. The bottom line is, you can’t see results without knowing what they look like, and if you’re not measuring anything, how will you know when and if you’ve accomplished it? Your original goal of “improve my GPA” isn’t measurable. How will you know when you’ve achieved your goal? When you’ve increased it by .1, .2, .5, or even a full point? By setting a goal to “improve my current GPA from 2.8 to 3.5 by the end of the semester,” you’ve set a goal that’s easily measurable—just look at your grades at the end of the semester!
• Third, effective goals should be attainable. There’s actually some disagreement as to the name of this third element. Some marketing experts tout using “ambitious”; others suggest “achievable” or “actionable.” For our purposes, we’re going to stick with “attainable” because although goals should be a reach, establishing goals that aren’t within reach can turn out to be an exercise in frustration. Let’s go back to our GPA analogy. If it’s mid-April and you’re barely passing your current classes, you’re just setting yourself up for failure.
• Fourth, effective goals should be realistic. Once again, there’s actually some disagreement as to the name of this element; you may see it shown as “relevant” in other textbooks or articles. We’re going to use “realistic” because the term reflects the balance between goals that are too easy and too hard. Taken in the context of a strategic plan, your goals must represent a substantial objective that you’re willing and able to work toward, but there should be a reasonable chance that you can achieve it.²² Getting back to our GPA analogy, if you’ve got Cs in all of your classes and it’s already mid-April, improving your GPA to 3.5 by the end of the semester is probably not realistic.
• Finally, effective goals should be time-bound. Every goal should be grounded by a time frame within which the goal is to be achieved. Without a deadline, there is little sense of urgency to work to achieve the goal. Having a goal with a target date (like the end of the semester) gives you something to focus on and work toward and prevents everyday tasks from taking priority over your longer-term goals.

Monitor Progress

If you had decided to save money from each of your paychecks to eventually purchase a new car, you’d probably check the balance in your savings account on a regular basis to see how you’re progressing toward your goal. The same is true in the strategic planning process. In order for goals and objectives to be effective, marketers need to monitor them on a continuous basis to determine if they’re on track or if the goals and objectives need to be refined in response to unforeseen circumstances.

One way that marketers accomplish this is through the use of a marketing dashboard. Like the dashboard in your car, which tells you at a glance how much fuel you have, how fast you’re going, and a host of other important information, a marketing dashboard summarizes important marketing metrics and key performance indicators (KPIs; to be covered later in this chapter) into easy-to-understand measurements.²³ This enables marketers to view ongoing progress so that they can be aware of potential problems before they actually become serious issues.