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Workplace Software and Skills

6.6 Creating Google Slides: Layout and Text

Workplace Software and Skills6.6 Creating Google Slides: Layout and Text

Table of contents
  1. Preface
  2. 1 Technology in Everyday Life and Business
    1. Chapter Scenario
    2. 1.1 Computing from Inception to Today
    3. 1.2 Computer Hardware and Networks
    4. 1.3 The Internet, Cloud Computing, and the Internet of Things
    5. 1.4 Safety, Security, Privacy, and the Ethical Use of Technology
    6. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  3. 2 Essentials of Software Applications for Business
    1. Chapter Scenario
    2. 2.1 Software Basics
    3. 2.2 Files and Folders
    4. 2.3 Communication and Calendar Applications
    5. 2.4 Essentials of Microsoft 365
    6. 2.5 Essentials of Google Workspace
    7. 2.6 Collaboration
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  4. 3 Creating and Working in Documents
    1. Chapter Scenario
    2. 3.1 Navigating Microsoft Word
    3. 3.2 Formatting Document Layout in Microsoft Word
    4. 3.3 Formatting Document Content in Microsoft Word
    5. 3.4 Collaborative Editing and Reviewing in Microsoft Word
    6. 3.5 Document Design
    7. 3.6 Navigating Google Docs
    8. 3.7 Formatting Layout and Content in Google Docs
    9. 3.8 Collaborative Editing and Reviewing in Google Docs
    10. 3.9 Versions and Version History
    11. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  5. 4 Document Preparation
    1. Chapter Scenario
    2. 4.1 Microsoft Word: Advanced Formatting Features
    3. 4.2 Working with Graphics and Text Tools in Microsoft Word
    4. 4.3 Managing Long Documents in Microsoft Word
    5. 4.4 Google Docs: Enhanced Formatting Features
    6. 4.5 Working with Graphics and Text Tools in Google Docs
    7. 4.6 Managing Long Documents in Google Docs
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  6. 5 Advanced Document Preparation
    1. Chapter Scenario
    2. 5.1 Creating Different Document Types in Microsoft Word
    3. 5.2 Mail Merge in Microsoft Word
    4. 5.3 Creating Forms in Microsoft Word
    5. 5.4 Creating Different Document Types in Google Docs
    6. 5.5 Creating Forms in Google Docs
    7. 5.6 Advanced Collaboration in Google Docs
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  7. 6 Preparing Presentations
    1. Chapter Scenario
    2. 6.1 Presentation and Design Essentials
    3. 6.2 Designing a Presentation in Microsoft PowerPoint
    4. 6.3 Formatting Microsoft PowerPoint Slides: Layout and Design Principles
    5. 6.4 Adding Visuals and Features to Microsoft PowerPoint Slides
    6. 6.5 Designing a Presentation in Google Slides
    7. 6.6 Creating Google Slides: Layout and Text
    8. 6.7 Adding Visuals and Features to Google Slides
    9. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  8. 7 Advanced Presentation Skills
    1. Chapter Scenario
    2. 7.1 Effective Presentation Skills
    3. 7.2 Finalizing a Slide Collection
    4. 7.3 Preparing a Microsoft PowerPoint Collection for Presentation
    5. 7.4 Preparing a Google Slides Collection for Presentation
    6. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  9. 8 Content Management Systems and Social Media in Business
    1. Chapter Scenario
    2. 8.1 What Are Content Management Systems?
    3. 8.2 Common Content Management Systems
    4. 8.3 Creating Content with a Content Management System
    5. 8.4 Search Engine Optimization
    6. 8.5 Social Media in Business
    7. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  10. 9 Working with Spreadsheets
    1. Chapter Scenario
    2. 9.1 Microsoft Excel Basics
    3. 9.2 Text and Numbers in Microsoft Excel
    4. 9.3 Calculations and Basic Formulas in Microsoft Excel
    5. 9.4 Formatting and Templates in Microsoft Excel
    6. 9.5 Google Sheets Basics
    7. 9.6 Text and Numbers in Google Sheets
    8. 9.7 Calculations and Basic Formulas in Google Sheets
    9. 9.8 Formatting and Templates in Google Sheets
    10. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  11. 10 Advanced Excel Formulas, Functions, and Techniques
    1. Chapter Scenario
    2. 10.1 Data Tables and Ranges
    3. 10.2 More About Formulas
    4. 10.3 Using Arithmetic, Statistical, and Logical Functions
    5. 10.4 PivotTables
    6. 10.5 Auditing Formulas and Fixing Errors
    7. 10.6 Advanced Formatting Techniques
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  12. 11 Advanced Excel Spreadsheets: Statistical and Data Analysis
    1. Chapter Scenario
    2. 11.1 Understanding Data, Data Validation, and Data Tables
    3. 11.2 Statistical Functions
    4. 11.3 What-If Analysis
    5. 11.4 PivotTables/Charts
    6. 11.5 Data Analysis Charts
    7. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  13. 12 Using Excel in Accounting and Financial Reporting
    1. Chapter Scenario
    2. 12.1 Basic Accounting
    3. 12.2 Financial Functions in Microsoft Excel
    4. 12.3 Integrating Microsoft Excel and Accounting Programs
    5. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  14. 13 Understanding and Using Databases
    1. Chapter Scenario
    2. 13.1 What Is a Database?
    3. 13.2 Microsoft Access: Main Features and Navigation
    4. 13.3 Querying a Database
    5. 13.4 Maintaining Records in a Database
    6. 13.5 Creating Reports in Microsoft Access
    7. 13.6 Creating Forms in Microsoft Access
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  15. 14 Advanced Database Use
    1. Chapter Scenario
    2. 14.1 Advanced Queries in Microsoft Access
    3. 14.2 Multiple Table Forms
    4. 14.3 Customizing Forms
    5. 14.4 Customizing Reports
    6. 14.5 Using Macros
    7. 14.6 Data Analysis and Integration
    8. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
      6. Case Exercises
  16. 15 Integrating Applications
    1. Chapter Scenario
    2. 15.1 Microsoft 365: Collaboration and Integration
    3. 15.2 Microsoft Word: Integration with Microsoft Excel and Microsoft Access
    4. 15.3 Microsoft Word and Microsoft PowerPoint Integration
    5. 15.4 Microsoft Excel and Microsoft PowerPoint Integration
    6. 15.5 Microsoft Excel and Microsoft Access Integration
    7. 15.6 Integrating Data from Other Programs into Google Workspace
    8. 15.7 New Developments: The Role of Artificial Intelligence
    9. 15.8 Mastering Workplace Software Skills: A Project
    10. Chapter Review
      1. Key Terms
      2. Summary
      3. Review Questions
      4. Practice Exercises
      5. Written Questions
  17. Index

Learning Objectives

By the end of this section, you will be able to:

  • Modify font
  • Change spacing options
  • Modify borders and lines
  • Understand how editing layouts works

Google Slides is a successful program that continues to grow in popularity, particularly with the rise of mobile technology, the use of digital tools in the classroom, and an increase in remote workplaces. At WorldCorp, you will need to know how to use both Microsoft PowerPoint and Slides, and understand the strengths and weaknesses of both programs. To become familiar with Slides, we will spend some time working with the tools and options on your existing project, My Life in a Snapshot.

How to Modify and Edit Text

As with any document, different fonts can convey different emotions and styles. Using a bold or italic font can help to emphasize certain words or phrases, while a different font can be used to create a specific style or theme for the presentation. If your presentation is for a business or organization, it may be important to use a specific font that aligns with the company’s branding guidelines. WorldCorp prefers the Oswald font for external documents. If text boxes are being used, be sure to modify each text box to the company standard. Although this choice may feel limiting, this approach drives the consistency of brand messaging for WorldCorp team members.

You may recall that converting a PowerPoint file to a Slides file may result in some changes. Take a look at slide number 4, “Goals,” in Figure 6.43 and Figure 6.44. You will notice in Figure 6.44 that the WordArt formatting used for “Short Term” and “Long Term” has been removed, because WordArt is not a feature of Slides.

In the slide, two headers are displayed in two different styles (one is pink filled, outlined in dark pink and the other is white filled, outlined in dark pink).
Figure 6.43 In PowerPoint, the WordArt feature allows users to add formatting to text as shown in the headers on this slide. (Used with permission from Microsoft)
In the slide, two headers are displayed in two different styles (one is pink filled and the other is white filled). The fonts in the two lists are different from each other.
Figure 6.44 When converting PowerPoint slides to Google Slides, some formatting like WordArt is not supported and will be removed. (Google Slides is a trademark of Google LLC.)

The headings on the Slides version are rather light-colored and hard to read against the gray background. We can revisit the option of changing those to a new font color in the future. However, rather than modify the headings again now, we will walk through how to modify the text below each heading to the company’s preferred Oswald font. Please follow the four-step directions and refer to Figure 6.45.

  1. Highlight the text within the text box.
  2. Select the drop-down menu. Find Oswald in the list of fonts.
  3. Select the Oswald font (this should alter the highlighted text).
  4. Repeat for the text listed under Short Term.
In the slide, text is highlighted and in the Font selection on the toolbar, Oswald is selected in the Recent as well as in the font list.
Figure 6.45 When you select a font from Google's drop-down list, that font will also appear at the top of your Recent fonts list. (Google Slides is a trademark of Google LLC.)

Modifying the font can help to ensure consistency throughout the presentation and make it look more professional. Some fonts may not be compatible with all devices or may not be accessible for people with visual impairments. Modifying the font can help to ensure that the presentation is accessible to all viewers and can be viewed correctly on different devices. However, note that the list of font options is drastically limited as compared with PowerPoint.

How to Modify Line Spacing

To modify the spacing of the font in a Slides presentation, select the slide where you want to modify the font spacing. In My Life in a Snapshot, there’s no need to modify spacing, but this option may come in handy when working with large font sizes and unique font styles.

To get started, select the text box or shape that contains the text you want to modify. Click the Format option in the top menu bar. In the Format menu, select Line & paragraph spacing. You can then choose the spacing you want, such as single, double, or custom (which allows you to enter a specific value). Make sure that Paragraph Spacing is set to 0. If not, spacing may continue to look off. Once the selection is made with the desired changes, click the OK button to apply them to the selected text.

How to Modify Borders and Lines

An additional tool that can come in handy is the ability to format borders and lines. In general, format refers to the way something is arranged or structured, usually in terms of its appearance, organization, or presentation. This term is used in a variety of contexts and can refer to various aspects of a document, file, or image, such as its layout, font, color scheme, page margins, and overall design. When formatting a border, you may want to consider the color, weight, type, dashes, and decorations.

To do this, open the slide where you want to modify the border of a text box. Select the text box, it will appear highlighted in blue. Click on the Format tab at the top of the screen. In the drop-down menu, select Borders & Lines. You can then choose the type of border you want, such as solid, dotted, or dashed. You can also choose the color weight and transparency of the border. Once the selection has been made with the desired changes applied, click the OK button to save the changes.

How to Modify the Layout of a Slide

As in PowerPoint, each time text or images are added to a particular slide, the size and positioning of objects may need to be adjusted or changed. One option in Slides is to change the overall layout of the slide in the Slide menu. The Slide tab is a drop-down menu that allows users to create, edit, and organize slides within your presentation. Figure 6.46 shows the list of options from the drop-down menu.

A screenshot of the Slide option with selections for: New slide, Duplicate slide, Delete slide, Skip slide, Move slide, Change background, Apply layout, Transition, Edit theme, and Change theme.
Figure 6.46 The Slide menu gives you tools to customize your slides with themes, transitions, and background modifications. (Google Slides is a trademark of Google LLC.)

Notice again the similarities between PowerPoint and Slides. PowerPoint’s Home tab contains many of the same features that are available in the drop-down menu of the Slide tab in Slides. The Slide menu gives users a wide range of tools and options for creating and organizing slides in a presentation, so you can create engaging and effective presentations that can be easily shared and viewed by others.

The Slide menu also contains an interesting feature, Apply layout. This tool provides a default layout to the key elements on your slide.

In addition to using the tools and features in the Slide menu, you can also simply select an object (image, text box, or border), click and hold to move, then drag the object around the screen. Every object also comes with positioning points around the edges of the object to resize and adjust the shape, or to rotate and spin the object to the desired positioning. Take your time with these features. A special option for text box objects is that they will offer a helpful shrink to fit option for overflow text when selected.

You can also use the Arrange menu to change the layout of your slides. This menu offers options for bringing objects forward and back, centering and aligning, and rotating objects.

As with many of its features, Slides has more limited options for formatting, particularly text boxes. While PowerPoint will provide adjustment lines to help position the size and placement of similar objects next to one another, Slides does not offer these tools. However, Slides has many advantages over PowerPoint when it comes to ease of use, accessibility, and collaboration. Both tools are useful in different contexts.

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