Key Terms

Key Terms

AutoSave

a function that saves continuously as you make changes to a file

Backstage view

welcome screen and the File tab, where you can open or save a document, create a new document, or configure settings for the application

blind carbon copy (Bcc)

recipient in email; the recipient will receive the same email as recipients in the Cc and To fields but will not be known to those recipients

carbon copy (Cc)

recipient in email; the recipient who is Cc’d on the email will receive the same email as the recipient in the To field, but the Cc recipient will be known to all other recipients

command

process the user selects; located on the toolbar, on the ribbon, or in a menu

command group

group of related commands that are placed together in one area of the ribbon

communication applications

software that facilitates communication between individuals or groups

database applications

software that organizes and manages large amounts of data, which could be textual or numeric

dialog box

window that appears within a software program prompting the user to choose or enter information for a task

Download

command in Google Docs that lets the user Save As their .gdocx file by exporting the file in another file extension

email

mail sent and received electronically

file

electronic system used to store data and programs

file compression

process of reducing the size of one or more files by removing unnecessary data

file format

way data is encoded based on the application that the computer will use to read the file

folder

defined area of a computer that stores files and subfolders

graphical user interface (GUI)

portion of an application that allows the user to interact with the program

instant chat/messaging

chat application that allows messages to be sent and received in real time

menu bar

screen display of software commands that can be arranged in tabs and often at the top of the screen; also called a ribbon

Portable Document Format (PDF)

file format designed for publishing documents; maintains the same text and object alignment when read in different software versions of .pdf readers

presentation application

software used to create slides that combines text and visuals to be shared in a presentation

ribbon

area at the top of the application window where all commands are housed; organized into tabs

Rich Text Format (RTF)

older text file format that is plainer and less sophisticated than .docx

Save

way of saving a document that resaves the file with its existing name

Save a Copy

command that creates a duplicate version of an existing file

Save As

way of saving a document that enables you to rename the file or save it in another format

Share

command that enables a document’s owner to invite others to work on it

spreadsheet application

software that is used to work with data, especially numerical data

status bar

feature that shows the computer’s progress in loading a website and is often found at the bottom of the software screen

tabs

sections of the ribbon that refer to related processes, organized by labels

template

preformatted file, designed to save the user time in document formatting

toolbar

bar of icons that are used in the program to perform functions; often found below the menus in the program

Version history

Google Drive feature that allows users to access past versions of the same document, created using AutoSave

videoconferencing

allows you to communicate with individuals over the internet using sound and video

word processing application

software that is used to create text-based documents such as memos, letters, and reports